Done-for-you closeout documentation for commercial construction. Upload your files. We organize, verify, and flag every missing item so you submit once and get paid.
Submission-Ready Package
Clean, searchable closeout package your team can hand off fast
Missing Items Caught Early
See what is missing before submission slows final payment
Built for Commercial Closeout
Made for GCs managing manuals, warranties, and test reports
Compatible with your existing workflows
Procore
Autodesk
Raken
BluebeamThe Problem
Your retainage is sitting on the other side of a closeout package nobody has time to build.
Your PM has already moved on
They're three weeks into the next job. Nobody has bandwidth to chase O&M manuals from four different subs.
The architect keeps sending it back
Every rejection cycle costs two to four weeks. You won't know what's missing until they tell you, which is too late.
Your retainage is locked until this gets done
Five to ten percent of your contract value. Sitting there. Waiting on paperwork.
The Fix
Upload whatever you have. We organize it, classify it, identify what's missing, and deliver a package ready to hand to your GC or owner.
Every document organized by division
We classify every file, manuals, warranties, test reports, certs, into the CSI structure architects expect.
Equipment and warranty register built automatically
Manufacturer, model, serial, warranty dates, location, pulled from your documents and structured into a register owners can use.
Every gap flagged before you submit
Our deficiency report tells you what's missing, by division, by severity, before the architect sends it back.
Submission-ready package delivered fast
Master PDF, equipment register, deficiency report, and project summary memo, delivered via secure link.
No commitment until you're ready.
Not a generic document service. A purpose-built platform that takes your scattered project files and turns them into a professional, submission-ready closeout package.
Chasing O&M manuals and sorting scanned warranties is 15 to 20 hours of PM time per project. Upload your files once. We handle the rest.
Every rejection cycle costs two to four weeks. A division-structured, searchable submission gives architects and owners nothing to push back on.
Our deficiency report flags every gap by division and severity before it lands in the architect’s hands. No more rejection letters telling you what you already should have known.
CSI division structure. Searchable PDFs. Equipment and warranty registers owners can actually use. Not a folder dump. A professional submission package.
Closeout Desk brings it all together. Documents organized by division, equipment register built automatically, gaps identified before you submit, package delivered in the format owners expect.
Flat-fee pricing. No hourly billing. No surprises.
What you receive when your closeout package is delivered.
Searchable, division-organized, submission-ready
Every piece of equipment with manufacturer, model, serial, warranty dates
Every missing item flagged by division and severity
One-page executive summary of scope and readiness status
Everything above in a single ZIP, delivered via secure link
Ready to get your closeout package?
Three steps. One submission-ready package.
Drop in your files through your secure project portal. Manuals, warranties, test reports, specs, inspection certs. Any format, any order. No sorting required.
Documents classified by division. Equipment register built automatically. Missing items flagged by severity so you know what's critical.
Master closeout PDF, equipment register, deficiency report, and project summary memo. All bundled in a secure delivery you hand directly to your GC or owner.
Ready to get your closeout package started?
Start My Closeout ReviewMost retainage delays trace back to MEP documentation, not finish work. A missing TAB report, an unsigned warranty letter, or an unorganized fire suppression test packet can stall final payment for weeks. We handle the divisions where it actually matters.
Swipe to explore
We handle all remaining CSI MasterFormat divisions too.
Closeout Desk works best when you already have most of your documents and need someone to organize, package, and close the gaps fast.
Not sure which side you fall on? Tell us your project and we'll confirm fit before you pay anything.
Not sure if you're a fit?
Check My Project EligibilityWhen retainage on a $1M job is $50,000 to $100,000, the cost of a disorganized closeout package is not the fee. It's the weeks of delay.
Active projects with no hard deadline
Projects tied to immediate payment
Near-complete packages needing fast delivery
Need additional divisions, an extra upload round, or a printed binder set? Add-ons are available after we review your project.
A mechanical sub on a $1.2M hospital project recovered $87,000 in retainage within 14 days of package submission. The closeout package had been sitting incomplete for three months before we assembled it.
Client details anonymized for privacy.
See if your project qualifies for Priority turnaround.
Start My Closeout ReviewEverything you need to know before getting started.
From the Blog
The Complete Commercial Construction Closeout Guide
Timeline, stakeholder requirements, every document required by trade, AIA forms, and the most common reasons packages get rejected.
The TAB report is the single most commonly missing document in commercial HVAC closeout packages. Here is what it is, who produces it, what a complete one looks like, and how to get yours without chasing for weeks.
Most GC PMs underestimate what DIY closeout documentation actually costs when you account for PM time, rejection risk, and retainage carrying cost. Here is the honest comparison.
HVAC is the most document-heavy MEP division at closeout. This checklist covers every document required for Division 23, from the TAB report to refrigerant tracking, with a free XLSX template.
Your work is done. Your retainage shouldn't still be sitting there. Submit your project details in three minutes. We'll review the scope and let you know if it's a fit before you pay anything.
Join 100+ commercial GCs who've unlocked their retainage.
Closeout Desk